Privacy Policy

Effective Date: May 26, 2025
Last Updated: October 10, 2025

1. Introduction

Simplify AI Academy (“Simplify AI Academy,” “we,” “our,” or “us”) is a DBA of Simplify AI LLC, a Kentucky-based limited liability company.
We are committed to protecting your privacy and safeguarding your personal information in accordance with applicable U.S. federal and state privacy laws, the EU General Data Protection Regulation (GDPR), the UK Data Protection Act (DPA 2018), and the California Consumer Privacy Act as amended by the CPRA (CCPA/CPRA).

This Privacy Policy explains how we collect, use, store, disclose, and secure your data when you:

• Visit or interact with our websites, including https://simplifyaiacademy.com and its subdomains.

• Purchase or enroll in our digital courses, templates, memberships, or related services.

• Communicate with us through email, chatbots, forms, or social media.

By accessing or using our Services, you consent to this Privacy Policy.

2. Who We Are

Legal Entity: Simplify AI LLC
DBA: Simplify AI Academy
Principal Office: [Insert Registered Business Address]
Email: [email protected]
Jurisdiction: Commonwealth of Kentucky, USA

3. Information We Collect

We may collect the following categories of data:

A. Information You Provide Directly

• Account Details: Full name, email address, password, and profile preferences.

• Billing Data: Payment method, billing address, and transaction history (processed through secure third-party gateways such as Stripe, PayPal, or WooCommerce).

• Course Data: Enrollment history, lesson progress, quiz results, certificates, and submissions.

• Communications: Emails, contact forms, customer support chats, or survey responses.

• Marketing Preferences: Newsletter subscriptions and event sign-ups.

B. Automatically Collected Information

When you interact with our website or platform, we may automatically collect:

• IP address, browser type, operating system, and device information.

• Usage data, such as pages visited, referring URLs, time on site, and click activity.

• Cookies and tracking pixels (see Section 6).

C. Information from Third Parties

We may obtain limited data from:

• Social login integrations (e.g., Google, LinkedIn).

• Email and analytics services (e.g., Mailgun, FluentCRM, Metricool, Google Analytics).

• Affiliates, ad partners, and referral programs.

We do not collect or process sensitive personal data (e.g., race, religion, biometric, or health information).

4. How We Use Your Information

We use personal data for legitimate business purposes, including:

1. To create and manage your account.

2. To deliver and improve courses and services.

3. To process payments and provide receipts.

4. To send transactional and promotional communications.

5. To provide customer support and respond to inquiries.

6. To analyze usage and improve site performance.

7. To enforce legal terms, prevent fraud, and ensure compliance.

5. Legal Basis for Processing (GDPR & UK DPA)

If you are located in the EEA or UK, our lawful bases for processing are:

• Contractual necessity: To provide products or services you request.

• Consent: For marketing, cookies, and newsletters (which can be withdrawn at any time).

• Legitimate interests: For improving our website, preventing fraud, and securing our systems.

• Legal obligations: To comply with accounting, tax, and regulatory requirements.

6. Cookies, Analytics & Tracking Technologies

We use cookies, pixels, and similar technologies to:

• Enable site functionality (login, checkout, session management).

• Analyze traffic via Google Analytics, Metricool, and similar tools.

• Improve marketing effectiveness via FluentCRM, Mailgun, or advertising platforms.

You may disable cookies in your browser. Some site features may not function without them.
For EU users, cookie preferences can be managed via our cookie consent banner.

7. AI Tools and Data Processing

Simplify AI Academy provides training and interactive labs that may integrate third-party AI tools such as OpenAI, Google Gemini, Anthropic Claude, or others.
When you interact with these tools:

• Your input data (e.g., prompts, text, uploaded files) may be processed by the third-party provider in accordance with their privacy policies.

• We do not store your personal input unless explicitly submitted for educational purposes or technical support.

• You remain responsible for ensuring no confidential or proprietary data is submitted to these AI systems.

Educational Disclaimer:
AI-generated outputs may contain inaccuracies or bias. They are provided strictly for educational and illustrative purposes and should not be treated as professional advice.

8. User-Generated Content & Course Submissions

If you submit assignments, prompts, or feedback through our platform:

• You grant Simplify AI LLC a non-exclusive, worldwide, royalty-free license to host and display your submissions solely for educational and platform improvement purposes.

• You retain all ownership rights to your original creations.

• We may anonymize and aggregate data for research, analytics, or marketing (never in a personally identifiable way).

9. How We Share Data

We only share data when necessary, including:

• Service Providers: Payment processors, hosting platforms (SiteGround, Vimeo, Microsoft 365), LMS vendors, and email automation tools.

• Legal Obligations: When required by law, subpoena, or governmental authority.

• Business Transfers: In case of merger, acquisition, or asset sale.

• Affiliates or Contractors: Under strict confidentiality agreements.

We never sell your personal information.

10. Data Retention

We retain your data only for as long as necessary to fulfill the purposes described in this Policy or as required by law.
Inactive accounts may be deleted or anonymized after [X] months.
You may request data deletion at any time (see Section 13).

11. Data Security

We employ industry-standard security measures, including:

• HTTPS/SSL encryption

• Server-level firewalls (Wordfence)

• Daily backups (UpdraftPlus)

• Access controls and role-based permissions

• Continuous vulnerability monitoring

However, no electronic transmission is 100% secure. You assume limited risk when transmitting information online.

12. International Data Transfers

Your data may be stored in or transferred to servers located in the United States or other countries.
When transferring data from the EEA or UK, we rely on:

• Standard Contractual Clauses (SCCs) approved by the European Commission; or

• Other appropriate safeguards under applicable data protection laws.

13. Your Privacy Rights

A. Under GDPR (EU/UK Users)

You may exercise the following rights:

• Right of access, correction, and deletion

• Right to restrict or object to processing

• Right to data portability

• Right to withdraw consent

• Right to lodge a complaint with your data protection authority

Requests should be sent to: [email protected]

B. Under CCPA/CPRA (California Users)

California residents may:

• Request to know categories and specific pieces of data collected.

• Request deletion of personal information.

• Opt out of data sharing for advertising.

• Not be discriminated against for exercising privacy rights.

To submit a verified request, email [email protected] with “CCPA Request” in the subject line.

We do not sell personal information as defined by the CCPA.

14. Children’s Privacy

Simplify AI Academy is intended for individuals 16 years or older.
We do not knowingly collect data from minors. If you believe a child has provided data, please contact us immediately for removal.

15. Third-Party Links & Integrations

Our website and courses may contain links to third-party websites, apps, or tools (e.g., YouTube, LinkedIn, Zapier, Notion, Google Drive).
We are not responsible for the privacy or security of those third-party services.
Please review their respective privacy policies before sharing personal information.

16. Email Marketing & Communication Preferences

By subscribing or creating an account, you may receive transactional and promotional emails.
You can unsubscribe via the link in any marketing email or by contacting us directly.
Transactional emails (like receipts or password resets) are required and cannot be unsubscribed from.

17. Data Controller & Contact Information

Simplify AI LLC (DBA Simplify AI Academy) is the Data Controller for your information.

Contact:
Simplify AI LLC
Email: [email protected]
Mail: [Insert Business Address]
Attention: Privacy Compliance Officer

18. Changes to This Policy

We may update this Privacy Policy periodically.
The “Last Updated” date will indicate revisions.
Significant changes will be communicated via email or on our website.

19. Limitation of Liability

To the fullest extent permitted by law:

• Simplify AI LLC is not liable for any incidental, consequential, or indirect damages arising from unauthorized access, use, or disclosure of your data.

• Our liability shall not exceed the amount you paid (if any) for the service giving rise to the claim.

20. Governing Law

This Privacy Policy and any dispute arising hereunder shall be governed by the laws of the Commonwealth of Kentucky, United States, without regard to conflict-of-law principles.

Summary of Compliance

RegulationCovered RightsMechanismsGDPR (EU/UK)Access, correction, deletion, portability, objectionStandard Contractual Clauses (SCCs), consent mechanismsCCPA/CPRA (California)Access, deletion, opt-out, non-discriminationVerified requests, “Do Not Sell” complianceU.S. State Laws (VA, CO, CT, UT)Access, deletion, opt-outUniversal opt-out link in email footerFERPA & COPPANot applicable (no children’s data collected)N/A

21. Contact for Legal Inquiries

For questions, legal notices, or compliance requests:

Simplify AI LLC
Attn: Legal & Privacy Department
Email: [email protected]
Mail: [Insert Registered Address]

Disclaimer

This Privacy Policy is provided for informational purposes only and does not constitute legal advice. You are responsible for ensuring that your use of Simplify AI Academy complies with all applicable laws in your jurisdiction.